Privacy Policy

This Privacy Policy explains how Oracode Ltd collects, uses, stores, and protects personal data when you use LandlordNG.

1. Data We Collect

• Account Data: name, email, phone, role, login metadata, and workspace membership details.
• Property Operations Data: properties, units, tenancies, invoices, payments, maintenance records, and staff assignments.
• Identity/KYC Data: ID type, ID number, and uploaded verification documents where applicable.
• Gate and Security Data: visitor access requests, QR/pass validation logs, scan timestamps, and verification actor details.
• Technical Data: IP address, device/session data, and basic usage/security logs.

2. How We Use Data

• To operate and secure the platform.
• To manage subscriptions, billing, and payment verification.
• To send transactional notifications (invites, KYC updates, invoices, reminders, tenancy and gate alerts).
• To enforce access controls, prevent abuse, investigate fraud, and maintain audit trails.
• To comply with legal and regulatory requirements.

3. Legal Basis and Compliance

We process personal data under applicable lawful bases, including contract performance, legitimate interests, legal obligations, and consent where required. We are committed to compliance with the Nigeria Data Protection framework and other applicable laws.

4. Sharing of Data

We do not sell personal data. We may share data only as needed with:

• Payment processors and financial partners for payment transactions.
• Email/SMS and infrastructure providers for core platform delivery.
• Professional advisers, regulators, or law enforcement where legally required.

5. Payment Information

Card and sensitive payment credentials are handled by licensed third-party payment processors. LandlordNG stores transaction references and payment status records required for audit and reconciliation.

6. Retention

We retain data for as long as necessary to provide the service, maintain audit/security history, resolve disputes, enforce agreements, and satisfy legal obligations. Retention periods may vary by record type.

7. Security Measures

We use technical and organizational controls including authentication, role-based authorization, secure transport, logging, and infrastructure protections. No system is fully risk-free, but we continuously improve controls to reduce risk.

8. Your Rights

Subject to applicable law, you may request:

• Access to personal data we hold about you.
• Correction of inaccurate or incomplete data.
• Deletion or restriction of processing in eligible cases.
• Withdrawal of consent where processing is consent-based.

9. Updates to This Policy

We may update this Privacy Policy periodically. Changes become effective when posted on this page with a revised "Last Updated" date.

10. Contact Us

If you have any questions about this Privacy Policy, please contact us: